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Real Estate Technology: Backupify vs Google Vault vs SpinOne for G Suite

Written by Posted On Monday, 04 November 2019 18:00

Using public cloud environments such as G Suite is a great way to empower productivity. Making sure you backup and archive your end user’s data in G Suite is critically important due to data loss threats.

Let’s look at three G Suite backup/archive tools to see how they compare and which tool you should choose to protect your data in G Suite – Backupify vs Google Vault vs SpinOne (previously Spinbackup).

What is Google Vault?


Using Google’s native tools for protecting data may seem like a good idea. At first glance, Google Vault may seem like the tool of choice when it comes to protecting your G Suite data. What is Google Vault?


Google Vault archiving and eDiscovery

Google Vault is a native Google solution that allows you to retain, hold, search, and export data for the purposes of archiving and eDiscovery. Google vault supports archiving and eDiscovery on the following:

  • Gmail

  • Hangouts Chat and Google Talk and Hangouts Chat conversations

  • Google Groups

  • Hangouts Meet recordings

Is Google Vault a backup solution? No. Google Vault is not designed to be used as a backup solution for your G Suite environment. Using Google Vault in this way would be going contrary to what it is designed for – archiving. In fact, in the proposed use cases for Google Vault, the following are listed:

  • Archiving

  • Legal holds

  • Search

  • Export

  • Audit reports

Google Vault is not meant for quick Google account recovery. In fact, there is no seamless way to import data back into your G Suite environment that has been archived or exported.

Google Vault Pros and Cons


What are the pros and cons of Google Vault?

Pros

  • Native solution from Google

  • Allows effective archiving

  • Provides tools for eDiscovery

Cons:

  • Not a backup solution (by design)

  • No easy way to import archived or exported data into G Suite

  • Not free - $5 user/mo for archiving with no real restore functionality

  • No cybersecurity features built-in (outside the scope of the product)

Backupify G Suite Backup

 

Backupify provides G Suite

Backupify is an automated G Suite backup solution that has been around for quite some time. It provides protection for G Suite Gmail, Calendar, Contacts, Drive, and Team Drives. Features of the solution include the following:

  • Automated backups 3X daily

  • Automatic detection of new users and automatic archiving of employees leaving

  • API bandwidth throttling

  • Backups are stored outside of G Suite environment

  • Granular restores or full-domain restores

  • Option of unlimited data retention

  • SOC 2 Type II and HIPAA compliant

Backupify is rated well in the G Suite Marketplace and provides easy access and restores for recent G Suite data as well as long-term storage for archiving purposes.

Backupify Pros and Cons


What are the pros and cons of Backupify?

Pros

  • True backup solution for G Suite

  • Backups of Team Drives

  • Long-term storage serves as an archiving solution

  • Backup data is stored outside of G Suite

Cons

  • No real transparency on their site on pricing

  • Doesn’t backup Google Photos or Sites

  • No choice to store backups in additional locations or public clouds

  • No cybersecurity features

SpinOne G Suite Backup

 

SpinOne for G Suite is cloud-to-cloud cybersecurity, and Google migration app, that allows effectively backing up your G Suite environment and protecting against cybersecurity threats that threaten your data. The cybersecurity features are unique among its competitors. Also, SpinOne provides the most options for storing data outside the G Suite environment. It provides options for storing Gmail backup data , Google Photos, Google Drive and Team Drive files, Contacts and Calendar in AWS S3, Google GCP storage, and Microsoft Azure.


SpinOne provides G Suite backups and cybersecurity protection

SpinOne provides the following backup features:

  • Automated Backups – configurable 1-3X daily

  • G Suite migration of data between user accounts

  • Version control

  • Deletion control for deleted items

  • Search items that have been backed up across the environment

  • Activity reports

  • AES 256-bit backup encryption in-flight and at-rest

  • Backups of Gmail, Google Drive, Team Drives, Contacts, Calendar, Photos, Sites

  • Store backups in AWS S3, Google GCP storage, or Microsoft Azure cloud storage

SpinOne Pros and Cons


What are the pros and cons of SpinOne?

Pros

  • Offers both backups and cybersecurity protection

  • Allows backups of most of the G Suite services

  • Offers great options for storing data outside the G Suite environment

  • Great value - $3 user/mo for backups only and $5 user/mo for backups and security

  • Granular backups/restores

  • Backs up Team Drives

Cons

  • Choosing the location of your data is permanent once a particular cloud location is chosen

Which Backup Solution Should You Choose?


The great thing about the solutions listed is that you have options. In thinking about backup, Google Vault is not a backup solution. You will be disappointed to try to use it in that way. It is for archiving and eDiscovery. Backupify provides a solid product with really good features and is rated well in the G Suite Marketplace.

For the ultimate value for the features and price, SpinOne is the solution of choice. You not only get backup functionality but also cybersecurity features for the same price as the other two. Additionally, it sports the best backup features, configurability, and the ability to store in multiple clouds.

Backupify vs Google Vault vs SpinOne Table of Comparison

 

Backup service

Features

Price

Reviews (link to reviews)

Google Vault

Archiving and eDiscovery

$5 user/mo

Read reviews

Backupify

Backups and Archiving

$5 user/mo? (not easily found on site)

Read reviews

SpinOne

Backups, archiving, and cybersecurity

$5 user/mo

Read reviews

 

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James Stevenson

Hi, My name is James and I've been involved in the property and real estate industry for 10 years now. I hope people will like to read about my thoughts and experiences in the industry and please contact me if you want to discuss my articles further!

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